IMPLEMENTATION OF PUBLIC ACCESS PROGRAMS IN FEDERAL AGENCIES

CENDI is collecting information on Federal Agency plans and guidance for implementation of Public Access. The site will capture information as it is released to the public by agencies. The following sections are now available:

 

 

Public Access (PA) Plans of U.S. Federal Agencies
Additional Public Access Plans will be posted as agencies release them.

In a memo released by the Office of Science and Technology Policy (OSTP) on February 22, 2013, each Federal agency with over $100 million in annual conduct of research and development expenditures was directed to develop a plan to support increased public access to the results of research funded by the Federal Government. This included any results published in peer-reviewed scholarly publications that are based on research that directly arises from Federal funds, as defined in relevant OMB circulars (e.g., A-21and A-11). The full memo can be viewed at https://www.whitehouse.gov/sites/default/files/microsites/ostp/ostp_public_access_memo_2013.pdf

Agencies with Public Access Plans which have been approved for public release are listed below. Some agencies not subject to the OSTP memo are voluntarily developing Public Access Plans and are included below. 

AVAILABLE PA PLANS

 

Department of Agriculture  (Nov. 2014) [PA Plan]

Department of Commerce

Department of Defense  (Feb. 2015) [PA Plan]

Department of Energy  (Jul. 2014) [PA Plan]

Department of Health and Human Services [PA Guidance]

Administration for Community Living [Publications only]  (Feb. 2016) [PA Plan]

Agency for Healthcare Research and Quality  (Feb. 2015) [PA Plan]

Assistant Secretary for Preparedness and Response  (Feb. 2015) [PA Plan]

Centers for Disease Control  (Jan. 2015) [PA Plan]

Food and Drug Administration  (Feb. 2015) [PA Plan]

National Institutes of Health  (Feb. 2015) [PA Plan]

Department of Transportation (Dec. 2015) [PA Plan]

Department of Veterans Affairs  (Feb. 2015) [PA Plan]

National Aeronautics and Space Administration  (Nov. 2014) [PA Plan]

National Science Foundation  (Mar. 2015) [PA Plan]

Smithsonian Institution  (Aug. 2015) [PA Plan]

US Geological Survey  (Feb. 2016) [PA Plan]

 

Award Dates Covered Under Each Agency’s Public Access Policy for Publications and for Data Management Plans

The following table indicates the effective dates and scope for agency public access policies and/or plans for scholarly publications and digital data. These dates are derived from plans and/or policies and indicate when investigators need to ensure the results of their federally funded research meet applicable requirements, i.e. funded investigators need to begin submitting data management plans as part of new funding applications and ensuring that publications are made publically accessible through agency-approved repositories. These requirements are generally specified in agency solicitations for applications and/or resulting award documentation.

Agency

Public Access to Scholarly Publications

Data Management Plan

Department of Agriculture

(USDA) [PA Plan]

Intramural—Articles published after October 1, 2014.

Extramural—To Be Announced (TBA)

Intramural—To Be Announced (TBA)

Extramural—TBA

Department of Commerce

_____________________________________________________________________

National Institute of Standards and Technology(NIST)

[PA Plan]

Intramural—Articles published after October 1, 2015.

Extramural—Articles from new funding opportunities starting October 1, 2015.

Intramural—For new data acquired after October 1, 2014.

Extramural—For new funding opportunities starting October 1, 2015.

Department of Commerce

_____________________________________________________________________

National Oceanic and Atmospheric Administration(NOAA)[PA Plan]

Intramural—Articles published after January 1, 2016

Extramural—Articles from research in response to funding announcements and contract solicitations issued on/after June 1, 2016.

Intramural (including contractors)—For all new observing systems data collections initiated after January 1, 2015 and for all ongoing data collections by January 1, 2016. A Data Access Directive effective March 1, 2015 requires all NOAA environmental data to be made discoverable and accessible via the Internet in a timely fashion.

Extramural—For funding announcements and contract solicitations issued on or after June 1. 2016.

Department of Defense (DOD)

[PA Plan]

Intramural—TBA

Extramural—TBA

Intramural—TBA

Extramural—TBA

Department of Education

(ED)

Institute of Education Sciences—Articles from funding by the Institute of Education Sciences on/after October 1, 2011.

Other ED funding units—TBA

Institute of Education Sciences—For applications submitted for specified programs announced in FY13, 15, and 16. For contractors beginning in FY16.

Other ED funding units—TBA

Department of Energy (DOE)

[PA Plan]

DOE and DOE Laboratory staff—Articles published after October 1, 2014.

Financial assistance recipients (grantees)—Articles from awards issued or renewed after October 1, 2014.

Office of Science—For proposals submitted in response to solicitations issued after October 1, 2014.

DOE-wide—For proposals submitted in response to solicitations issued after October 1, 2015.

Department of Health & Human Services

_____________________________________________________________________

Administration for Communal Living (ACL)[PA Plan]

Articles resulting from awards made after October 1, 2016.

For applications received after October 1, 2017

(anticipated).

Department of Health & Human Services

_____________________________________________________________________

Agency for Healthcare Research and Quality(AHRQ) [PA Plan]

Intramural—Articles published after January 1, 2016.

Extramural—Articles from new awards issued after January 1, 2016.

Intramural—AHRQ intramural investigators use public use data that are already publicly accessible.

Extramural—TBA

Department of Health & Human Services

_____________________________________________________________________

Assistant Secretary for Preparedness and Response

(ASPR)[PA Plan]

Articles resulting from awards made on or after October 1, 2015.

Extramural—For projects resulting from awards made on or after October 1, 2015.

Intramural—For projects initiated on or after October 1, 2015.

Department of Health & Human Services

_____________________________________________________________________

Centers for Disease Control (CDC)

[PA Plan]

Intramural—Articles published after July 15, 2013.

Extramural—Articles resulting from new and continuation awards issued after September 30, 2013.

Intramural—For projects proposed/initiated on or after February 1, 2016.

Extramural—A data sharing plan is expected For applications submitted on or after October 1, 2003.A data management plan is required for applications submitted on/after October 1, 2016.

Department of Health & Human Services

_____________________________________________________________________

Food and Drug Administration (FDA)

[PA Plan]

Intramural—Articles accepted for publication after December 29, 2015.

Extramural—Articles from new awards issued after December 29, 2015.

Intramural—For projects initiated after December 29, 2015.

Extramural—For all applications submitted after October 1, 2016.

Department of Health & Human Services

_____________________________________________________________________

National Institutes of Health (NIH)

[PA Plan]

Intramural—Articles accepted for publication on/after April 7, 2008.

Extramural—Articles accepted for publication on/after April 7, 2008.

Extramural (general)—A data sharing plan expected for applications requesting $500K or more in direct costs in any year for applications received on/after October 1, 2003, [Policy to be expanded to address data management plans and is expected to apply to all applications regardless of funding level.Effective date TBA.]

Genomic data—The NIH Genomic Data Sharing (GDS) policy applies to:grant applications submitted for a receipt date on/after January 25, 2015; contract proposals submitted on/after January 25, 2015; and all intramural projects generating genomic data on/after August 31, 2015. Earlier projects may be subject to the NIH Genome-Wide Association Studies Policy.

Intramural human subject data—The NIH Intramural Research Program Human Data Sharing Policy applies to intramural projects initiated on or after October 1, 2015.

Clinical trial data—Ongoing rule- and policy-making will establish requirements and expectations for management and sharing of summary-level data.Effective date TBA.

Department of Transportation

(DOT) [PA Plan]

Intramural—Publications from projects initiated or with new funding added on or after January 1, 2016.

Extramural—Publications from projects initiated or with new funding added on or after January 1, 2016.

Intramural—For projects initiated or with new funding added on or after January 1, 2016.

Extramural—For projects initiated or with new funding added on or after January 1, 2016.

Department of Veterans Affairs (VA) [PA Plan]

Articles from research initiated after January 1, 2016.

For all applications submitted after January 1, 2016.

National Aeronautics & Space Administration

(NASA)[PA Plan]

Intramural—Articles resulting from funding awarded on or after October 1, 2015.

Extramural—Articles resulting from funding awarded on or after October 1, 2015.

Extramural—required in applications for all solicitations issued on or after October 1, 2015.

Intramural—required for all projects receiving funding on or after October 1, 2015.

National Science Foundation (NSF)

[PA Plan]

Articles and juried conference papers resulting from awards issued in response to proposals submitted or due on/after January 25, 2016.

For proposals submitted or due on/after January 18, 2011.

Smithsonian Institution

[PA Plan]

Articles and book chapters submitted for publication after October 1, 2015.

Digital data supporting articles and book chapters submitted for publication after October 1, 2015 and required at submission by the publisher must be made accessible.

US Agency for International Development (USAID)

Articles published after September 5, 2015.

For funding awarded on after October 1, 2014, recipients must deposit datasets in the USAID Development Data Library.

US Geological Survey (USGS)

[PA Plan]

Intramural—Articles from research published after October 1, 2016.

Extramural—Articles from research published after October 1, 2016.

Intramural—For projects initiated on/after February 19, 2015.

Extramural—For application submitted on/after October 1, 2016.

 

 

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